IDT - Coralville Operations (1710 Commercial Park)

  • Senior Payroll Administrator

    Job Locations US-IL-Evanston | US-IA-Coralville
    Posted Date 1 month ago(7/16/2019 1:51 PM)
    ID
    2019-4915
    # of Openings
    1
    Category
    Human Resources
    Shift/Schedule
    MTWThF 8:00A-5:00P (United States of America)
    Additonal Information
    Located in Evanston, IL OR Coralville.
  • Overview

    The Senior Payroll Administrator completes day to day payroll duties for complete and accurate bi-weekly payroll reporting. This role is responsible for the development, data integrity, maintenance, and payroll administration in ADP for North American associates.

     

    This position can be located in our Evanston, IL location OR our Coralville, IA location.

    Responsibilities

    • Process bi-weekly, multi-state payroll for a growing workforce of 1100+ exempt and non-exempt employees in the United States
    • Upload, analyze and verify payroll for accuracy and make necessary adjustments or corrections
    • Manage compliance with applicable federal, state and local regulatory reporting and taxation requirements
    • Build and maintain Standard Operating Procedures (SOPs) for payroll processes including compliance with Sarbanes-Oxley controls
    • Point of contact for Finance for all payroll related reports, journal entries and bank reconciliations
    • Responsible for funding of U.S. and Canadian retirements plans
    • Prepare and provide schedules and documents for audits and corporate tax team
    • Manage year-end W2, T-4 processing and reconciliations
    • Review data integration from Workday
    • Ensure that all Federal, State and local laws and any compliance matters are followed
    • Create and run reports as requested by internal parties (Workers Compensation, 401(k), Audits)
    • Updates employee timecards, schedules, and PTO records; Track FMLA & Parental Leave
    • Demonstrate a high level of responsiveness to inquiries and requests from managers and employees
    • Completes employment verifications and various employee related forms in a timely manner
    • Ensures adherence to Company policies and controls
    • Demonstrates behavior consistent with the Integrated DNA Technologies Core Values.

    Qualifications

    Education:

    • Bachelor's degree in Accounting or Finance or equivalent professional experience required.
    • FPC/CPP certification preferred

    Professional Experience:

    • Minimum of three years of prior payroll experience required; including processing multi-state payroll for exempt/non-exempt (FLSA compliance) and experience with more complicated payroll states (i.e. California, New York, Pennsylvania) preferred
    • Prior experience with ADP payroll systems and eTime time tracking preferred
    • Proven knowledge of standard payroll concepts, practices and procedures required
    • Experience with Restricted Stock Unit related payrolls preferred
    • Proficient use of Excel, Outlook, Word required

    Other Job Qualifications

    • Must be organized with keen attention to detail; able to multi-task and manage competing priorities
    • Must be able to complete projects with minimal supervision
    • Excellent analytical and organizational skills
    • Ability to handle confidential information
    • Ability to maintain both a high standard of courtesy and cooperation in dealing with co-workers
    • Ability to perform under stress when confronted with emergent, critical, unusual, or dangerous situations, or situation in which working speed and sustained attention are make-or-break aspects of the job.
    • Ability to perform a variety of duties, often changing from one task to another without loss of efficiency or composure.
    • Ability to maintain both a high standard of courtesy and cooperation in dealing with co-workers.
    • Ability to accept responsibility for the direction, control or planning of an activity.
    • Adaptability to situations requiring the precise attainment of set limits, tolerances or standards.
    • Ability to perform repetitive work or to perform continuously the same work, according to set procedures sequence or pace.

    Physical Requirements:

    Travel requirements for this position seldom – up to 5% of time.

    Exert up to 10lbs. of force occasionally and/or up to a minimal amount frequently

    Constant (67%-100% of work day)

    • Sitting: to assume a position in which the weight is largely supported by the buttocks, usually with the body vertical and the thighs horizontal.
    • Using Fingers/Grasping/Feeling: writing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling. Applying pressure to an object with the fingers or palm and perceiving attributes of objects such as size, shape, temperature or texture by touch.
    • Repetitive Motion: substantial movements (motion) of the wrists, hands, and/or fingers.

    Frequent (34-66% of work day)

    • Standing: maintaining an upright position.
    • Walking: moving about on foot to accomplish tasks.
    • Lifting: raising objects from a lower to a higher position or moving objects horizontally from position to position.
    • Talking: expressing or exchanging ideas by means of the spoken work- those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
    • Hearing: perceiving the nature of sounds at normal range; ability to receive detailed information through oral communication, and to make fine discriminations in sound, such as when auscultating and percussing.

    Occasional (33% or less of work day)

    • Reaching: extending hand(s) and arm(s) in any direction.
    • Bending: bending body downward and forward by bending spine at the waist and/or bending leg; bending legs at knee to come to rest or kneel.
    • Pushing/Pulling: using upper extremities to press against something with steady force in order to thrust forward, downward or outward/using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.
    • Climbing: stairs, stools, ramps, ladders.

    Visual Acuity:

    • Work requires close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
    • Ability to read pertinent printed material and distinguish colors.
    • Ability to prepare and read written documentation; use of computer.

    Integrated DNA Technologies is an equal employment and affirmative action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

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