Integrated DNA Technologies

Administrative Assistant

US-IA-Coralville
4 weeks ago
ID
2017-3506
# of Openings
1
Category
Administrative
Shift/Schedule
MTWThF 8:00A-5:00P (United States of America)

Overview

The Administrative Assistant I is responsible for providing administrative support to the Facilities group and maintaining relationships with IDT’s external vendors.  

Responsibilities

  • Assists in the monitoring and entry of data: Maintain financial reporting on projects, Prepare purchase requisitions, Collate ISO-14001 data and assist in resolving Facilities vendor’s invoice discrepancies.
  • Establishes and maintains records and filing systems
  • Maintains staff calendars by coordinating meetings and appointments, reserves meeting sites and confirms appointments
  • Receives and distributes incoming mail, inter-office information and notices
  • Coordinates with Security, Janitorial and Vending service providers to receive reports, input data and ensure vendor performance by auditing their services.
  • Interfaces with vendors and contractors to distribute and gather required certificates, notices, Material Safety Data Sheets, documents and correspondence
  • Composes, edits and distributes a variety of correspondence, reports, forms and department information
  • Oversees the maintenance and inventory of the facility’s vending machines
  • Perform all other related duties as required.

Qualifications

Education:

  • Associate’s degree or comparable experience required

Professional Experience:

  • Utilizes a variety of accounting, word processing, and database software applications programs, including but not limited to: AX, SharePoint, Microsoft Excel & Word required
  • Basic financial record keeping, budgeting and mathematics required

Other Job Qualifications

  • Ability to communicate effectively using a variety of styles and techniques appropriate to the audience.
  • Ability to work effectively with external agencies and the public.
  • Skill to be self-motivated/self-guided
  • Ability to establish and maintain cooperative working relationships.
  • Skill to maintain a high level of security and confidentiality of information.
  • Ability to work effectively with vendors.
  • Adaptability to perform under stress when confronted with critical, unusual, or dangerous situations, or situation in which working speed and sustained attention are make-or-break aspects of the job.
  • Adaptability to performing a variety of duties, often changing from one task to another without loss of efficiency or composure.
  • Ability to maintain both a high standard of courtesy and cooperation in dealing with co-workers.
  • Adaptability to accepting responsibility for the direction, control or planning of an activity.
  • Adaptability to situations requiring the precise attainment of set limits, tolerances or standards.

Integrated DNA Technologies is an equal employment and affirmative action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

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